Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal,

The meeting was called to order at 6:10 pm.

We reviewed the minutes from August 10th.  Gussie made a motion to accept them as written.  Lauren seconded.  The motion passed.

Lauren moved that we transfer $48,963 from the future tuition fund to the general fund to cover unanticipated High School tuition costs that resulted in a deficit for the 2008 – 2009 fiscal year.   Gussie seconded.  The motion passed.

We discussed the MASP debt.  Francie informed us that it looks possible that MASP will record a surplus this year.  For that reason, we determined not to forgive the debt at this time and continue to monitor their financials as the year progresses.

Francie presented her Principal’s report (see below).

We had an interesting discussion about Kim John Payne’s social inclusion work at MES.  Francie felt that by providing a methodology for dealing with incidents with consistent language and consistent responses, this work will have a lasting impact on the school’s atmosphere.  This is the first year of a three-year process.

Lauren moved that we re-approve Policy F1 Student Conduct and Discipline.  Gussie seconded the motion.  The motion passed.  It will be posted for 30 days and we will adopt it at our next meeting.

Lauren moved that we approve Policy F7 Alcohol And Drugs. Gussie seconded the motion.  The motion passed.  It will be posted for 30 days and we will adopt it at our next meeting.

Lauren moved that we authorize Tony Gordon to expend $1,040.00 eliminate the 6 inch step at the bottom of the ramp to the Library by adding 6 feet of asphalt.   Gussie seconded the motion.  The motion passed.

Francie informed us that MES received stimulus money toward the purchase of a new bus, 50% of the cost of the bus up to $40,000.00.  It requires the purchase of the new bus with some requirements regarding mileage and pollution controls.

We discussed how to provide reimbursements for pre-K.  It was suggested that we look at the formula for private h.s. tuition. Francie will consult with Frank Rucker and bring us a recommendation at our next meeting.

Francie brought us up to date on the Spanish teacher situation.  Over the summer, Peter Gould had a medical problem and he informed Francie that he would not be able to fulfill his teaching duties for this year.  He offered six weeks of teaching to tide us over, but classroom teachers felt there would be disruption in a changeover of teachers during the year.  Francie proposed that we hire Peter to conduct two residencies during the school year.  The board endorsed that idea.

In order to correct an oversight, Lauren moved that we increase Celena Lunstead’s pay by the COLA received by the rest of the staff, retroactive from the beginning of the school year.  Gussie seconded.  The motion passed.

Gussie reported on the Vermont School Governance Study and Collaboration Initiatives meeting held by The Vermont School Boards Association.

We reviewed the minutes from August 26th.  Gussie made a motion to accept them as written.  Lauren seconded.  The motion passed.

The meeting adjourned at 9:18 pm.

Respectfully submitted,

Andy Reichsman

Pay Orders:                          #4            8/14/09            $  28,537.24

Pay Orders:                          #5            8/28/09            $  61,718.28

Pay Orders:                          #6            9/11/09            $104,375.71

Future Board Meetings:  Monday October 12, 2009 at 6:00pm.

Our Guiding Principals:

Students’ will be at the center of our decision-making

We will keep to the agenda.

The chair will estimate the amount of time necessary for each item

and act as timekeeper during the meeting.

Every voice is heard as discussion goes back and forth.

Decisions will not be made hastily.

We will ask ourselves, “What other information do we need

in order to make a thoughtful decision?”

Decisions/discussion will be recapped before moving on to a new item.

Items requiring action will be identified and we will note who is responsible for each action item.

Follow through will occur before the next meeting.

We will use e-mail judiciously to communicate between meetings.

Implementation Guidelines:

Meetings will be held on the second Monday of each month with the fourth Monday

kept in reserve, if an additional meeting is needed.

The chair will send out the agenda the Thursday before the meeting.

The meetings will start at 6 pm and go no later than 9 pm

Marlboro School Board

Monday, September 14, 2009

Principal’s Report

Student Learning

Continuing to develop our professional learning community (PLC) through Critical Friends Group work – 1xmonth with focus on communication (writing)

Social Inclusion work

JH and 3/4 have already taken trips to Hogback

5/6 to Cape Cod, Oct 11-16

Beginning of year reading and math assessments will take place the end of September-beginning of October

NECAP’s  Oct 1-22

Policy or Regulation Implementation

F1  Student Conduct and Discipline is identical to the policy adopted  on 12/7/04

Recommend review and re-adoption

F7  Alcohol and Drugs – Recommend replacing Alcohol and Drug Abuse Policy which was approved on 4/25/94

Buildings and Grounds

Sunroom completion

PV panels

Monthly Contra Dance

Finance and Budget

Awarded Vermont Arts Council grant $4000

Enrollment/Staffing

Student enrollment as of 9-21-09         82

Spanish teacher – related issues

Informational items

Healthy Snack has increased enrollment 47 to 69 students (raise for CL?)

Superintendent’s Report for the Marlboro School Board

September 14, 2009
Note: Tonight I will be in Randolph observing and learning from a school board using policy governance to conduct the public’s business.  A group from the WCSU Governance Committee will join me there.
Student Learning

1. The goals of the recently adopted WCSU Strategic Plan focus on three essential functions of all school systems: Curriculum and Instruction, Human Resources, and Operations. The details of the administrators’ action plans for achieving the goals are being edited and formatted for their review and should be ready for comment and review by board members towards the end of September.  All principals received a draft 9/1/09.  Pending revision, this document will be shared with all staff for further review and comment.  I will share the results of this process with the boards in late September.
2. I observed a very casual and welcoming atmosphere at the school on opening day.  It was wonderful to see so many parents talking with staff as the students met old friends and made new ones on the playground.
3. FYI: This month, MAPs tests are being used by eight schools in the WCSU to measure individual student progress in reading, mathematics and science.  I encourage board members, teachers, and parents to consider these formative assessments as part of Marlboro’s local assessment plan in the future.

Policy/Regulation
1.     FYI: The Brookline and Newfane School Boards approved a Joint-School Boards Contract last Thursday.  Their first meeting under the terms of this contract will be October 1st at the Newbrook Firehouse.  The two boards will meet separately prior to their joint-board meeting.  An article appeared in the weekend edition of the Brattleboro Reformer.  See http://www.reformer.com/localnews/ci_13228085.
2.     Frank and I attended a public forum at Brooks Memorial Library last Thursday re: Funding Public Education in Vermont.  Paul Cillo, a former VT legislator from the Public Assets Institute, presented some statistics and proposals that I hope to share with you.  You may want to contact the institute (802-472-6222) for additional copies of A Citizen’s Guide to the CLA.

3.    The latest edition of From the Boardroom has some good suggestions for asking effective questions of your administrators, and tips for saving time at board meetings.

Finance/Accounting

1. As of 9/10/09, The Consolidated Federal and American Recovery and Reinvestment Act Grants have not received final approval.  Following the redirection and suggestions provided by the DOE, Frank and I resubmitted the FY10 Consolidated Federal Grant and ARRA Funds applications on 8/15/09.  The IDEA Grant was approved as previously submitted.  On 8/21 we received notice that a number of my proposals have not been approved and require correction.  After re-submittal with revisions, a letter received late last week called for additional changes.  Frank advises me that this is typical of the electronic review and approval process and that we can expect numerous delays and issues to clarify or correct.  I last submitted corrections and revisions on 9/1/09.  DOE data collection has been completed as of 8/1/09.  This will secure final reimbursements to all WCSU school districts for FY09.
2. Your bus replacement grant was approved.  Congratulations!

Enrollment/Staffing

1. To comply with the McKinney-Vento Homeless Education Act I submitted a report to the VT DOE for the 2008-2009 school year.  I canvassed all nine schools and found two homeless children.  We are advised to expect an increase in the number of homeless students this year.  I am serving as Homeless Liaison for the time being and will receive training on full implementation of the law.
2. The WCSU Professional Development Team, a committee of teachers and principals representing all schools met 9/3 to review the WCSU Strategic Plan.  At the meeting facilitated by Matt Martyn, the committee agreed to interview consultants to “coordinate professional development for improved student learning” and make their recommendation to me.  This contracted service will be a part-time responsibility, and not a WCSU employee position.  Prior to Jan 1, 2010, we will review the results of this approach to coordinating professional development based on student performance and teacher feedback.  Since all schools in the WCSU now have Title I School-wide programs, our professional development resources can be better coordinated and focused to improve student learning across the supervisory union.

Informational Items

1. The WCSU Governance Committee has scheduled two meetings, Sept.10th and Sept.  23rd both at Newfane School at 6:30.  Winton Goodrich from VSBA will provide some perspective on governance 9/10.  A smaller group from this committee will visit Brent Kaye’s supervisory union board in Randolph (OSSU) on September 14th.
2. I will attend the New Superintendents’ Orientation at the VSA Office in Montpelier on September 24th.
3. I will meet with the SE VT Superintendents meet on September 23rd in Putney.
4. The WCSU Policy Committee will meet late September TBA.
5. The Reformer’s article on your new superintendent gave some attention to the importance of the WCSU Strategic Plan as we work to improve student learning.
6. The VSBA Regional Meeting will be September 30th at Green Mountain HS 5:00-8:30 with a light meal provided.  Let me know if you are attending and would like to carpool.

Sbj-9/10/09

School board meeting 10/12/09 APPROVED

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Francie Marbury – Principal, Steven John – WCSU Superintendent, Tom Simon from the Marlboro Energy Committee, Elizabeth Stead and Craig Stead of Stead Energy Services, Keith Abbott of Thermal House, Theo Anagnostaras from the Marlboro Energy Committee.

The meeting was called to order at 6:07 pm.

Tom introduced Keith Abbott, who talked about his experience.  He described some of his work and the benefits of using infrared cameras and blower doors to detect draft leaks in the building and to establish an air quality baseline.  He advocated a holistic approach to diagnostics: mechanical systems, delivery system, envelope.  He would create a heat-load spread sheet to determine current BTU load; then he would do diagnostic analysis, make recommendations and create a spreadsheet to show savings for various actions compared to the costs.  He referred to his work at the Jamaica School, how it made a tremendous difference to their environment.

Then Craig Stead spoke.  He takes a different approach.  He uses data loggers, as opposed to using blower doors or infrared cameras.  He uses data from the loggers to see what exactly is going on in building, which mechanical systems are on, when and for how long.  He encouraged us to look at the Vermont Energy Education Program web site for thoughts about using the process as an educational opportunity.  He spoke about his work at the Bellows Falls School.

At that point, the contractors left and the board had a discussion with the Marlboro Energy Committee.  The board related their experience with several previous studies that were helpful but not to the extent that the board had hoped.  Andy pointed out that financially, the district is probably not in a position to spend any substantial monies on capital expenditures, but that if there was grant money available we’d likely be interested in pursuing a better understanding of our buildings’ envelopes.

Andy moved that the board authorize the Marlboro Energy Committee to research potential funding for energy analysis along the lines of Thermal House’s approach and that the board would consider proceeding with the analysis and recommended work, depending on the additional cost to the district beyond the grant money available.

Tom Simon suggested that the solar panel be dedicated to some worthy individual.  Lauren suggested that we consult with the Junior High School about this.

Lauren moved that we adopt Policy F-1 Student Conduct and Discipline.  Andy seconded.  The motion passed.

Lauren moved that we adopt Policy F7 Alcohol And Drugs.  Andy seconded.  The motion passed.

Principal’s report (see attached below).

Superintendent’s report (see attached below).

Andy will contact Frank Rucker to get his perspective on the MASP situation: debt vs. loan.

The meeting adjourned at 9:07 pm.

Respectfully submitted,

Andy Reichsman

Pay Orders:                          #7            9/25/09            $56,829.48

Pay Orders:                          #8            10/9/09            $62,236.94

Our Guiding Principles:

Students’ will be at the center of our decision-making

We will keep to the agenda.

The chair will estimate the amount of time necessary for each item

and act as timekeeper during the meeting.

Every voice is heard as discussion goes back and forth.

Decisions will not be made hastily.

We will ask ourselves, “What other information do we need

in order to make a thoughtful decision?”

Decisions/discussion will be recapped before moving on to a new item.

Items requiring action will be identified and we will note who is responsible for each action item.

Follow through will occur before the next meeting.

We will use e-mail judiciously to communicate between meetings.

Implementation Guidelines:

Meetings will be held on the second Monday of each month with the fourth Monday

kept in reserve, if an additional meeting is needed.

The chair will send out the agenda the Thursday before the meeting.

The meetings will start at 6 pm and go no later than 9 pm

Marlboro School Board

Principal’s Report

Monday, October 12, 2009

Student Learning

Teacher supervision and evaluation in process

Science NECAP

4^th grade  3 students:  2 partially prof,  1 not tested

8^th grade  9 students:  1 prof, 5 partially prof, 3 did not complete

Beginning of year assessment in reading and math

CFG (PLC) to focus on writing/communication – ask for Margaret MacLean’s support

Math consultant

Policy or Regulation Implementation

Policy spreadsheet

Buildings and Grounds

Shift to heating season

Finance/Accounting

Budget development timeline

MSA contribution to tech, field research, and Social Inclusion

Enrollment/Staffing

Enrollment  87

Staffing – Spanish teacher update

Informational items

Julie Diamond here October 29, 2009

Kim John Payne speaks at 7pm on November 12

Superintendent’s Report for the Marlboro School Board

October 12, 2009

Student/Staff Learning

1. Principals received last spring’s NECAP Item Analysis Reports for science in grades 4, 8, and 11.  Following an embargo that allows administrators to correct any errors in the student rosters, these test results have been released to the public and available to parents.  Principals will provide a summary of their students’ performance.
2. I previously emailed copies of the WCSU Strategic Plan including the action steps and means to reach our goals to all board members.  I included revisions based on suggestions from principals and teachers to clarify some details.  Please review this document and email your questions, comments and suggestions to me by Oct. 15^th.  I want to have a final draft for the full WCSU Board’s consideration on Oct. 21^st.
3. PLC Facilitators’ Training for lead teachers and members of the WCSU Professional Development Team began with two all day sessions Monday and Tuesday, 9/21-22.   Diana Watson and Margaret Maclean, members of the National School Reform Faculty (NSRF), are our coaches for this workshop and coursework continuing for five days over this school year.  This training includes principals and teachers who will collaborate to form Professional Learning Communities (PLCs) within and among their schools.  Marlboro’s staff will work as a single PLC to reflect on their practice and revise their instruction to improve student learning.
4. The Professional Development Team met at Dover School last Thursday morning for two hours to begin planning activities and courses for this year.  Professional Learning Communities (PLCs) will continue to be the universal and major emphasis of our professional learning.  All staff will receive a professional development newsletter periodically via email.
5. Teachers and principals will be setting their professional goals for this school year in keeping with the WCSU guidelines for supervision and evaluation adopted last year.
6. On September 11^th, I met with the Local Standards Board (LSB) to review the licenses of all certified employees in the WCSU.  The LSB includes a number of experienced educators and one board member, Emily Long.   They meet monthly to review teacher progress on Independent Professional Development Plans and act on applications for license renewal.  I commend this group for their commitment and dedication to improving our profession.
7. I attended the New Superintendents’ Orientation at the VSA Office in Montpelier on Thursday, September 24^th and met with Commissioner Vilaseca for a lengthy discussion of current fiscal and demographic realities in our state.
8. On Friday, 9/25, I enjoyed greeting students and introduced them to Johnny Appleseed, a.k.a. John Chapman who was born September 26, 1774 in Leominster, MA.  I challenge grades K-1 with a riddle and shared some fine apples and seeds for planting.
9. Three weeks ago, I attended a board meeting of the Orange South Supervisory Union in Randolph VT.  Three members of the WCSU Governance Committee joined me for this field trip to see policy governance in action.  The full committee met on September 23^rd at Newfane School to share the findings of the three sub-committee research groups.  We look forward to the recommendations of the Governance Committee for the WCSU’s consideration.
10. I have completed my review of all school district and WCSU policies.  A summary of the status of all policies in all our school districts has been emailed to the board chairs for review prior to the full WCSU Board Meeting on Oct. 21^st at 7 P.M. in Wardsboro.
11. At the VSBA Regional Meeting on September 30^th, the board members elected Emily Long, President, and Lauren Poster, Alternate to the Resolutions Committee.  They will help represent Windham County school boards at the state level of the VSBA.
12. On Friday, 9/18/09, the DOE approved our Consolidated Federal Programs (CFP) and American Recovery and Restitution Act (ARRA) grants.  Laurie Garland’s patience and persistence with the electronic application process was critical in gaining this approval.  This, coupled with the prior approval of the IDEA/ARRA grant, enables the WCSU to issue contracts for the professional services specified in our proposals.
13. On October 6^th Laurie and I attended the full day training, “CFP 101”, sponsored by the DOE in Montpelier.  This workshop covered all the requirements and recommended strategies for us to take full advantage of the Consolidated Federal Grants Program, including Titles I, II-A, II-D, and IV.
14. Frank is preparing timelines to guide the budgeting process for all school districts in the WCSU.  Leland and Gray is the first in line with Brookline-Newfane preceding the other elementary districts.
15. The heating fuel bid was awarded to the low bidder, Irving Oil.  We are contracting for oil at the market rate this season.  The first delivery came in at $2.089 per gallon.

Policy/Regulation

Finance/Accounting/Operations

Enrollment/Staffing

1. I urge the board to support the use of PowerSchool, the WCSU’s school in formation system.  I was quite chagrined to find that Marlboro had only 22 students enrolled according to my records.  I became aware of this problem when I had to report enrollments to Peerless Insurance for our WCSU workman’s compensation policy.
2. In addition to being part-time principal of Windham School, John Doty is now serving as the WCSU Professional Development Coordinator for Improved Student Learning.  He is contracted for this work as a consultant for up to 16 hours per week.  His contract expires December 31st, and may be extended or revised through June 30, 2010 based on my evaluation and feedback from members of the WCSU Professional Development Team.  His charge is to coordinate all professional development workshops, courses and activities supported by the WCSU.  He will work with the WCSU Professional Development Team to focus our professional development resources to improve student learning across the supervisory union.
3. Susan Daigneault or Lucy Sprung will substitute as receptionist to cover the phones when Becky Paroli is absent or unavailable.  You may know Lucy from her work as a substitute administrative assistant at Newfane School.  Susan also works as a para-professional at Leland and Gray.

Informational Items

1. The next Governance Committee Meeting will be October 14^th at 6:30 in Newfane.
2. Full WCSU Board Meeting on Oct. 21^st at 7 P.M. in Wardsboro.
3. I will attend the VSBA and VSA Annual Fall Conference on October 15-16.

Sbj-10/10/09

APPROVED

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal,

The meeting was called to order at 9:00 am.

The board met to consider whether to apply for stimulus funds available for the purchase of a new bus.  It was deemed that there was sufficient need for a bus to justify applying.  We directed Francie to submit an application for the grant.

The meeting adjourned at 9:30 am.

Respectfully submitted,

Andy Reichsman

Future Board Meetings:  Monday September 14th, 2009 at 6:00pm.

Our Guiding Principals:

Students’ will be at the center of our decision-making

We will keep to the agenda.

The chair will estimate the amount of time necessary for each item

and act as timekeeper during the meeting.

Every voice is heard as discussion goes back and forth.

Decisions will not be made hastily.

We will ask ourselves, “What other information do we need

in order to make a thoughtful decision?”

Decisions/discussion will be recapped before moving on to a new item.

Items requiring action will be identified and we will note who is responsible for each action item.

Follow through will occur before the next meeting.

We will use e-mail judiciously to communicate between meetings.

Implementation Guidelines:

Meetings will be held on the second Monday of each month with the fourth Monday

kept in reserve, if an additional meeting is needed.

The chair will send out the agenda the Thursday before the meeting.

The meetings will start at 6 pm and go no later than 9 pm

APPROVED

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal, Steven John – WCSU Superintendent arrived at 12:20pm,

The meeting was called to order at 10:11 am at South Pond.

We reviewed the minutes from June 8^th.  Lauren made a motion to accept them as written.  Gussie seconded.  The motion passed.

We reviewed our guiding principles (see below).  We added a principle:  “Students’ will be at the center of our decision-making.”

Gussie reported on the Supervisory Union Governance committee.  This segued nicely into a board discussion covering a variety of  “big picture” issues, including student testing, consolidation of districts, school atmosphere and others.

Francie presented us with an article, “The Schools We Mean To Be” by Richard Weissbound, from the May 2009 edition of Educational Leadership.  We all read it and selected paragraphs to discuss.  Among other things, it talked about the importance of parents’ participation for schools to be successful and that there are under-involved parents and over-involved parents.  We talked about these issues in relation to our own experiences at MES and elsewhere.

Steven John, WCSU Superintendent, arrived and joined in the discussion.

Principal’s report.  We talked about progress on the addition.  Francie gave us an overview of the coming school year and talked about the Action Plan.

Lauren moved that we approve the benefits procedure that was reviewed and revised by the board in the fall of 2008.  Andy seconded the motion.  The motion passed.

We reviewed the end of the year financial picture, with information provided by Gail Chaine.  This included figures on the After-school program and the Healthy Snacks Program, both of which are pretty much breaking even at this point.

We discussed the 08 – 09 deficit.

We discussed the carried over MASP debt.

Andy will work with Gail to make the financial reporting submitted to the board more clear for lay-people’s understanding.

Lauren moved that we allow staff members attending the Coalition of Essential Schools meeting this fall to use their some of their professional development benefit towards transportation, lodging and registration for that event.  Gussie seconded the motion.  The motion passed.

Steven presented his Supervisory Union report (see below).

The meeting adjourned at 2:35 pm.

Respectfully submitted,

Andy Reichsman

Pay Orders:                          #26            6/19/09            $  71,329.14

Pay Orders:                          #1            7/3/09            $  10,696.68

Pay Orders:                          #2            7/17/09            $  20,658.12

Pay Orders:                          #3            7/31/09            $  31,492.22

Future Board Meetings:  Monday September 14^th, 2009 at 6:00pm.

Our Guiding Principals:

Students’ will be at the center of our decision-making

We will keep to the agenda.

The chair will estimate the amount of time necessary for each item

and act as timekeeper during the meeting.

Every voice is heard as discussion goes back and forth.

Decisions will not be made hastily.

We will ask ourselves, “What other information do we need

in order to make a thoughtful decision?”

Decisions/discussion will be recapped before moving on to a new item.

Items requiring action will be identified and we will note who is responsible for each action item.

Follow through will occur before the next meeting.

We will use e-mail judiciously to communicate between meetings.

Implementation Guidelines:

Meetings will be held on the second Monday of each month with the fourth Monday

kept in reserve, if an additional meeting is needed.

The chair will send out the agenda the Thursday before the meeting.

The meetings will start at 6 pm and go no later than 9 pm

Superintendent’s Report for the Marlboro School Board
August 10, 2009

Student Learning
1.    Summer School at L&G is being taught by Mr. Parker-Jennings and includes nineteen 7th and 8th graders.  This is mostly funded by Title I ($2500).  Mr. P-J will report on individual student progress vis a vis the VT Grade Expectations for Learning in mathematics and language arts after classes end July 31st.
2.    The WCSU Summer Explorers’ Camp for elementary school students is in session at Newfane Elementary.  Ms. Van Pamelen is the director of the camp working with 40-50 students weekly.  A number of L&G seniors and graduates mentor the campers.  Explorers’ Camp is funded by tuition fees and private donations.  Photos and an article about the camp appeared in last weekend’s Reformer.
3.    A summer session for drivers’ education recently concluded at L&G.  Fifteen students successfully completed this class.

Policy/Regulation
1.    A draft of the Support Staff Handbook is available for review, comment and revision to meet each school’s needs.  I recommend that every school have a Support Staff Handbook.
2.    Administrative procedures for screening school volunteers is in draft form and available for review, questions and comment.  This procedure clarifies our implementation of the “Criminal Background Checks” policy required by the state.  I will direct principals to follow the final copy of this administrative procedure on or before the first day of school.
3.    The Course Credit Approval and Reimbursement form has been revised to implement the teachers’ Master Agreement. The new forms now require the principal’s approval as well as mine.  To be approved the course content and learning must support the goals of the school’s Action Plan and the Individual Professional Development Plan (IPDP).

Finance/Accounting
1.    The audit team from Sullivan and Powers completed their on site examination the week of July 20-24th.  The head of the eight-person team briefed Frank and me on their preliminary findings.  We await their final audit report, but I am pleased to commend the entire staff for responding to all inquiries in a professional and open manner.
2.    The Special Education Funding DOE data collection has been completed as of 8/1/09.  This will secure final reimbursements to all WCSU school districts for FY09.
3.    The Fiscal Year End FY09 Statistical Report DOE Data Collection is being prepared this week and next for the eleven districts in the WCSU districts.  This report secures operating funds for next year, FY10.
4.    Following the redirection and correction provided by the DOE, Frank and I resubmitted the Consolidated Federal Grant and ARRA Funds application for FY10.  The IDEA Grant was approved as previously submitted.

Enrollment/Staffing
1.   The WCSU Administrative Team is examining the job description and work of the two Curriculum Coordinator positions.  We are exploring ways to provide professional development, coaching, and mentoring for teachers more cost effectively.  The review of staffing in my office includes the WCSU’s proposed uses of the Consolidated Federal Grants and ARRA funds for FY10.  Since all schools in the WCSU now have Title I School-wide programs, our professional development resources can be better coordinated and focused to improve student learning.
2.    Using FY10 funds available, I have contracted some additional clerical help to clean and better organize our personnel files.  The improved system will make it much easier to locate employee documents, while maintaining the confidentiality and security of these records.  This work is being supervised by John Doty, a semi-retired educator with more than 25 years of administrative experience in Vermont.  We expect to complete this work by August 14th.
3.    Mr. John Doty will be appointed as Windham School Principal (.2 FTE) on August 10th.

Informational Items
1.    A committee appointed by the Brookline and Newfane School Boards has submitted a draft Joint School Board Contract to legal counsel for review.
2.    The WCSU Board Retreat will be held Thursday, Aug. 13 from 4 to 8 PM. at the Three Mountain Inn on Route 30 in Jamaica village.  This meeting has a single item agenda: Write a Strategic Plan for the WCSU.
3.    The WCSU Administrative Team including all principals will retreat for two days, August 17 -18.  The primary purpose of this retreat is to consider action steps to reach the goals of the WCSU Board’s Strategic Plan.
4.    The WCSU Office and staff will host an Open House on Thursday, August 20th from 4:00 – 7:00 PM and the next morning from 8:00 – 10:00 on Friday, August 21st.  All members of the public are invited.  Bring your children, family and friends.

Sbj-8/9/09

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal, Gail Chaine – MES Business Manager.

The meeting was called to order at 12:15 pm.

The purpose of this meeting is to review and act on bids for the sunroom renovation.  There were two bids:

Construction Alchemy:    $37,148.
Wright Construction:    $42,404.

Andy moved that we award the bid for the sunroom renovation to Construction Alchemy, contingent upon renegotiating the scope of the work so that it is within budgeted resources.  Lauren seconded the motion.  The motion passed.

Gussie moved that Gail Chaine be authorized to act as our agent as regards the Marlboro town permit for the sunroom renovation project and any other permitting for the project.  Lauren seconded the motion.  The motion passed.

The board decided to invite Tony Gordon of Construction Alchemy and Donald Sherefkin, who has been serving as designer and architect on the project, to our June 8th meeting to discuss the project.

The meeting adjourned at 1:20pm.

Respectfully submitted,

Andy Reichsman

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal, Wendy Houlihan – WCSU Superintendent, Steven John – WCSU Superintendent-to-be, Members of the public, Celena Colgate, Dave Snyder

The meeting was called to order at 6:05 pm.

Celena Colgate and Dave Snyder came to the meeting to represent the Meetinghouse School.  Celena reported to us regarding Meetinghouse’s plans for next year, considering an enrollment of five children.  The school will operate for 3 days (10.5 hours) per week.   Beyond the 2009 – 2010 school year, Meetinghouse’s fate is unclear.  We discussed various possibilities for pre-school alternatives, including the idea of a Pre-K/Kindergarten classroom at MES.  Meetinghouse representatives will keep the board informed about the status of the school.

We reviewed the minutes from April 13th.   Gussie moved that we accept the minutes.  Lauren seconded the motion.  The motion passed.

Principal’s report (see below).

The board has scheduled a meeting to consider and potentially award the bid for construction of the Sunroom on May 22nd at noon.

Francie recommended that the Spanish teacher’s hours be restructured into four six-week sessions during the year.  This will reduce his number of hours, but will work well for his schedule and for classroom teachers  as well.

We discussed staffing in the 3rd/4th classroom.  Due to the size and composition of that classroom for next year, Francie feels that more support is required.  She has proposed eliminating the paraprofessional position in that room and instead hire a more qualified full time assistant teacher.  We agreed with her assessment and an ad will be placed in the newspapers regarding the position.

Superintendent’s Report (see below).

We reviewed two policies.  Andy moved that we adopt Code H2 Parent Guardian Involvement Policy Title One.  Gussie seconded the motion.  The motion passed.

Gussie moved that we adopt Code D7 Volunteers and Work-Study Students Policy.  Lauren seconded the motion. The motion passed.

Next meeting we will consider policies F1 Student Conduct and Discipline and F7 Alcohol and Drugs.

The meeting was adjourned at 8:17 pm.

Respectfully submitted,

Andy Reichsman

Pay Orders:          #22    4/24/09    $ 96,508.99
Pay Orders:          #23     5/8/09    $ 42,196.33

Future Board Meetings:  May 22nd at 12 noon, June 8th at 6:00pm, August 10th 10:00am at South Pond

Marlboro School Board
Monday, May 11, 2009

Principal’s Report

Student Learning
Learning Fair, Tuesday, May 12, 6:30-8
8th grade graduation portfolio presentations, June 8-12, 3-6pm
Graduation, Friday, June 12, 7pm

Buildings and Grounds
Sunroom project – bids due May 20, make decision on May 22
Plans and bid specs

Enrollment/Staffing
Enrollment – 79
Staffing – 09-10
Spanish – reduce from 61 to 47 days at savings of $3100
3rd-4th  24 students (with an additional 4 inquiries)
Options for class size relief:
Hire another classroom teacher  ($30,000 plus benefits)
Hire an assistant teacher who is able to work independently with half the class ($20/hr, $25,000 plus benefits)
Piece together additional time with Pam (one day @ 9200), Tim (math), Rachel (lit group), Janie

Informational items
End of year calendar
Learning Fair, Tues, May 12, 6:30-8
JH to Washington, DC  May 17-21
Spring Concert and Art Show, Wed, May 27, 6:30-8
8th grade Graduation Portfolios – week of June 8
Consortium, Tues, June 9, 7pm
Graduation, Fri, June 12, 7pm – change
Last day of school, Tues, June 16 – change

Windham Central Supervisory Union
“WCSU will provide member districts with the leadership and resources to ensure a strong education system for all students”
Marlboro Elementary School
Superintendent’s Report 5-11-09

Student Learning
Wardsboro Elementary School collaborated with Arlington (Battenkill Valley Supervisory Union) to write a 21st Century Community Learning Center grant for after school and summer programming for students.  Rosemary FitzSimons learned on the Friday before the break that the grant application was successful.  This is a highly competitive multi-year Federal grant that is awarded through the state.
There are two different ways to operate as a Title I school:  Targeted Assistance and Schoolwide.  Marlboro has been a Schoolwide program, and we have now moved all our schools to that model to ensure all schools across the SU will be in a position to utilize the Title I ARRA funds in the best possible ways.
Meetings upcoming:
May 20, 6:30-8:30 at Newfane Elementary School:  WCSU governance committee
WCSU Annual Meeting May 27 at Windham 7:00 p.m.  Annual reports from WCSU office administrators will be sent in advance.   At this time, the Commissioner of Education plans to

Place students at the center of decision-making                                                                                                                                                                           Build trust and respect by acting ethically, transparently, and with integrity                                                                                                                                 Operate as a community of learners, committed to developing the skills and capabilities of all                                                                                     Collaborate, share and seek creative solutions

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal, WCSU Superintendent Wendy Houlihan, Gail MacArthur – bus coordinator

The meeting was called to order at 6:15 pm.

We discussed with Gail MacArthur the logistics of changing the High School bus run and the possibility of using the Moover to get Marlboro students to BUHS.

It was agreed that Andy will talk to the Moover about logistics; Lauren will talk to Rich Werner, School Board chair from Dover, about their experience with using the Mover.

We reviewed minutes:
Lauren moved that we accept the minutes of 3/9/09.  Gussie seconded the motion.  The motion passed.

Lauren moved that we accept the minutes of 3/25/09.  Gussie seconded the motion.  The motion passed.

Gussie moved that we accept the minutes of 3/30/09.  Andy seconded the motion.  The motion passed.

Principal’s Report (see below)

Also, Francie informed us that it appears that Meetinghouse School’s enrollment may be down substantially for next year.  Gussie wondered if the class was small enough, might it be possible for them to be housed in the unoccupied room at MES.

There was discussion about building projects and procedures and what the board’s role should be in making such decisions.  We determined that since the proposed replacement of the old greenhouse was filling a curriculum need, it was appropriate for the initiation of the project to have come as a result of administration and the staff discussions.  The board was given opportunities to review and propose revisions to the plans, which is an appropriate role for the board to play.  Hence, when Donald Sherefkin completes the plans this week, they will be put out to bid.  Thank you Donald!

Superintendent’s Report (see below)

We discussed E-mail protocol.  We reviewed some School Board Association members’ discussions about the use of e-mails in relation to Vermont’s open meeting policy.  It is important that we not use e-mail in a way that involves discussions about issues that would normally be taken up in a meeting.  Lauren suggested that the main purpose of e-mail amongst board members is to keep us on track regarding items that need to be discussed at meetings.

We reviewed policies.  Andy moved that we warn Code H2 Parent Guardian Involvement Policy Title One.  Gussie seconded the motion.  The motion passed.  The policy will be posted.  We will adopt this policy at the May 11th meeting.

Gussie moved that we warn Code D7 Volunteers and Work-Study Students Policy.  Lauren seconded the motion.  The motion passed.  The policy will be posted.  We will adopt this policy at the May 11th meeting

The meeting was adjourned at 8:35 pm.

Respectfully submitted,

Andy Reichsman

Pay Orders:          #21    4/10/09    $ 48,200.80

Future Board Meetings:  May 11th at 6:00pm, June 8th at 6:00pm

Marlboro School Board
Monday, April 13, 2009

Principal’s Report

Student Learning
Kindergarten Post Office – over 1000 stamps sold!
Primary – Fraction Fridays and Measurement Mondays
3/4 – Math groups
5/6 – preparation for NYC trip, 4/28-5/1
7/8 – battery power – experiments and rebuilding
Early Education Collaborative

Buildings and Grounds
Sunroom project

Finance/Accounting
Afterschool (Volunteer Coordinator)
Healthy Snack
Budget revision for new computer

Enrollment/Staffing
Enrollment – 79
Staffing – Rachel and Janie in China with Journey East program

Informational items
Girls on the Run
Baseball Skills
Hogback
End of year calendar
Learning Fair, Tues, May 12
Spring Concert and Art Show, Wed, May 27
8th grade Graduation Portfolios – week of June 8
Consortium, Tues, June 9
Graduation, Thurs, June 11
Last day of school, Mon, June 15

Windham Central Supervisory Union
“WCSU will provide member districts with the leadership and resources to ensure a strong education system for all students”
Marlboro Elementary School
Superintendent’s Report 4-13-09

Student Learning                                                                                                                                      As you might know, Title I is a Federal grant provided to Supervisory Unions for supplemental instruction for students who are at risk of not meeting proficiency in the grade expectations.   The SU either subgrants portions of this money to schools who are implementing what’s called a Schoolwide program, or hires staff to provide supplemental instruction in Targeted Assistance schools.  The money is tightly regulated, and WCSU’s audit each year includes a Title I audit.
We were scheduled for Title I monitoring this week, but the switch to a new electronic reporting system at the state has put that on hold for now.  Because I had already sent materials to them, the Title I folks will likely complete the first half of the monitoring this spring (called the “desk audit”) and finish the process with a visit next fall.  Today we did host two people from the Federal Fiscal Services department at the DOE for monitoring of fiscal compliance with all Federal and state grants.  The new business office structure has allowed us to make considerable improvements from the last fiscal monitoring visit four years ago.
We recently hosted a very large team from the special education arm of the DOE.  They were carrying out focused monitoring of the practices across the SU because too many of our students with disabilities are educated outside the regular classroom too much of the time.  We will share that report at our annual WCSU meeting.  Abby and I regard the visit and report as an opportunity to leverage some changes in practice in the best interest of students.
Finance:                                                                                                                                                                                                                            I also spent time today as part of a conference call with the Federal Grant administrators, learning what I can about the Title I and Title IID stimulus money.  They are still awaiting more guidance that will determine just how we can use the Title I money.  Meanwhile, the principals have met with Abby and me to brainstorm strategic ways to use both Title I and IDEA stimulus money that will only be available for two years.
Policy:                                                                                                                                                        The WCSU Policy Committee met on March 30 to discuss revisions to Policy D7:  Volunteers and Work Study Students, and to discuss H2 Parent Involvement in Title I.   The Parent Involvement policy should be adopted as is so we have a common policy across the SU.  The revisions to D7 stem from the new sex abuse/offender legislation.
At a joint meeting of the Newfane School Board and the Brookline School Board on Tuesday night, March 30, both boards unanimously voted to ask their towns to approve the formation of a joint school board that would oversee both schools.  They hope to warn a special meeting in June.
At the March 25 meeting of the WCSU Board, the membership voted to form a subcommittee to study supervisory union governance options and report back to the WCSU board with its findings.  Alison Trowbridge, Windham, and Kim Friedman, Newfane, had requested that the topic be studied and discussed due to concerns about leadership sustainability, including the recent turnover in superintendents and challenges in recruiting board members. The organizational meeting will take place on May 20 at Newfane Elementary School from 6:30-8:30.
Human Resources:  Brian Crego has been named the new Associate Principal at Leland and Gray for the 2010 school year.
Meetings upcoming:
April 29 at Townshend Elementary School 7:00 p.m.  WCSU Executive Committee/Board of Directors – to continue strategic planning
May 20, 6:30-8:30 at Newfane Elementary School:  WCSU governance committee
WCSU Annual Meeting May 27 at Windham 7:00 p.m.  At this time, the Commissioner of Education plans to attend.

Place students at the center of decision-making                                                                                                                                                                           Build trust and respect by acting ethically, transparently, and with integrity                                                                                                                                 Operate as a community of learners, committed to developing the skills and capabilities of all                                                                                     Collaborate, share and seek creative solutions

Attending: Andy Reichsman – vice chair, Gussie Bartlett – Sec’y,
The meeting was called to order at 9:00 am.

We reviewed bids for the Junior High solar panel project.

Andy moved that we accept the low bid for the project, $10,988,
submited by Gary MacArthur.  Gussie seconded the motion.  The motion passed.

It was noted that this project would only move forward if MES receives the Vermont Community Climate Change grant.

The meet was adjourned at 9:20 am.

Respectfully submitted,

Andy Reichsman

Future Board Meetings:  April 13th at 6:00pm.

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal, Tim Hayes – 7th-8th grade teacher, Gary MacArthur – Solar consultant, Tomas Simon – Marlboro Energy Committee member; Frank Rucker – WCSU CFO arrived at 5:55pm.

The meeting was called to order at 5:40 pm.

We reviewed and discussed the application for a grant that would partially fund the Junior High’s proposed addition of a photovoltaic system at MES.

It was noted that the deadline for bids on installation of the system are due Friday March 27th, 2009.

Lauren moved that the Marlboro School Board pass a resolution to authorize Tim Hayes, 7th-8th grade teacher, to submit an application on our behalf to the Vermont Community Climate Change Grant Program to fund a solar photovoltaic project.  Andy seconded the motion.  The motion passed.

Andy made a motion that The Marlboro School Board authorizes a contribution of $2000 towards the funding of this project, contingent on receiving the above mentioned grant. Lauren seconded the motion.  The motion passed.

Frank offered to help Gail Chaine in bringing us into compliance with Governmental Accounting Standards Board Rule #34.

The meeting was adjourned at 6:25pm.

Respectfully submitted,

Andy Reichsman

Future Board Meetings:  April 13th at 6:00pm.

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal,
The meeting was called to order at 6:32 pm.

This is a re-organizational meeting.  Gussie nominated Lauren Poster to be Chairperson.  Andy seconded.  The motion passed unanimously.  Lauren nominated Andy Reichsman to be vice-chairman.  Gussie seconded.  The motion passed.  Lauren nominated Gussie to be secretary.  Andy seconded.  The motion passed.

We established The Brattleboro Reformer as our paper of record.  We established our regular meeting time as the second Monday of each month at 6:00 pm unless otherwise posted.  We delegated Lauren to be our WCSU representative , and Andy and Gussie to be Alternates.  We assigned the Constable to be Truant officer.  Gussie agreed to be the WCSU Policy Committee Member.

Principal’s Report (see below)

In support of Erica’s trip to Haiti to develop curriculum for her classroom, we authorized Francie to reimburse $500 of her airfare from the 3/4th Field Research line item in the MES budget.

SU Report (see below)

Respectfully submitted,

Andy Reichsman

Pay Orders:          #14    3/13/09    $  86,255.09

Future Board Meetings:  April 13th at 6:00pm.

WCSU Meeting in Marlboro:  March 25th at 6:30pm.

Marlboro School Board Meeting
Principal’s Report
Monday, March 9, 2009

Student Learning
Student Led Conferences 3/27
Kindergarten – Ezra Jack Keats stories and illustrations
Primary – Inuit dolls
3/4 – Haiti partner school
5/6 – Cereal boxes
7/8 – Drama – performance 3/26

Buildings and Grounds
Plans for renovating the greenhouse are underway.  Don Sherefkin has offered to draw up plans which can be used as we put it out to bid.
Report from Johnson Controls received.  We will reconvene the building energy committee.

Finance/Accounting
Budget passed.  Thank you!

Enrollment/Staffing
Enrollment – 80
Staffing – no changes

Informational items
Poetry readings following each class’s time with Ann
Sea of Birds – Thank you, Sara Coffey!
Matt Chapman as student teacher
Tobey from Marlboro College – observing/interning

Windham Central Supervisory Union
“WCSU will provide member districts with the leadership and resources to ensure a strong education system for all students”
Marlboro Elementary School
Superintendent’s Report 3-09-09

Student Learning
The Brookline and Newfane School Boards have held two more meetings at which they have discussed the possibility of forming a joint board.  The joint boards held a community meeting on February 16 at the Newbrook Fire Hall.  Participants provided input and asked questions about the joint board concept.  The boards will schedule another meeting toward the end of March to process the information from the community meeting and determine next steps.  Newfane and Brookline are two of the schools experiencing serious declines in student enrollment.
Finance:
The Governor has convened a task force whose charge is to envision a new funding system for public education, given his belief that Acts 60 and 68 are “broken and beyond repair.”   The group is meeting weekly, but I have not seen a date by which they are to report back.
I am not clear on whether the stimulus package money will affect WCSU, but I’m watching for that to unfold.  All the budgets in WCSU have been approved by voters.  Winhall was the only district required to hold two votes per Act 82.
Human Resources:  We are heading toward the end of two administrative searches:  one for the Associate Principal at Leland and Gray (restructured from Middle School Principal) and one for Principal at Dover School.  We hope to have the processes completed for both of these within a few weeks.
Meetings upcoming:
WCSU Reorganization Meeting March 25, 6:30 Marlboro
WCSU Annual Meeting May 27 at Windham 7:00 p.m.

Place students at the center of decision- making

Build trust and respect by acting ethically, transparently, and with integrity

Operate as a community of learners, committed to developing the skills and capabilities of all

Collaborate, share and seek creative solutions

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal, , Wendy Houlihan – WCSU Superintendent,
Ed Metcalfe – Whitingham School Board

The meeting was called to order at 6:10 pm.

Ed Metcalfe came to the meeting to discuss the possibility of Marlboro sending Junior High students to Whitingham.  He was merely introducing the idea; as of yet there are no details about tuition costs, logistics or other considerations.  The Board will take this under consideration.  Lauren felt that we should disseminate some information to parents of current students so they are aware of the possibility.  Lauren offered to write a note to go along with The Whitingham information sheet.

Lauren moved that we accept the minutes of 1/12.  Andy seconded.  The motion passed.   Gussie moved that we accept the minutes of 1/21, Lauren seconded. The motion passed.   Lauren moved that we accept the minutes of 1/26. Andy seconded.  The motion passed.

Principal’s Report (attached below)

Francie presented the NECAP results that were released in January (see below).  Some of the numbers appear to signal concern but, with our small numbers of students and the fact that some families opt out of the testing, drawing conclusions from these statistics can be difficult.  Lauren feels that it would be wrong to make curriculum decisions based on these numbers.  Wendy says they are one piece of the picture; you should not ignore them but they are not the be-all and end-all.

Some small changes in approaches to social interactions in the school are making changes in the school climate.  Francie is also looking into bringing someone in to help us address this issue.

Respectfully submitted,

Andy Reichsman

Pay Orders:          #12    2/13/09    $  86,255.09
#13    2/27/09    $118,785.61

Future Board Meetings:  Monday March 9th at 6:00pm.

Marlboro School Board Meeting
Principal’s Report pdf:

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal,  Wendy Houlihan – WCSU Superintendent

The meeting was called to order at 10:10am.

Lauren informed us that the Board of Education is expressing agreement with Governor Douglas’s approach to the budget crisis, which would mean funding the 2010 budget at 2009 levels, including level revenue streams from the State.  Owing to the uncertainty of what will occur between now and Town Meeting, we decided to move forward with the budget that we crafted over the past months and attempt to level fund only if that becomes a definitive directive from the State.

We discussed with Wendy the parameters around establishing Reserve Funds.

At 10:37 am, Lauren moved that we go into Executive Session to discuss a student. Gussie seconded the motion.  The motion passed.  We left Exec Session at 11:00 am.

No action was taken in Executive Session.

Lauren made a motion that we recommend to the taxpayers to approve a transfer of funds from our General Fund to Reserve Funds.  She proposed that we recommend putting $50,000 into the Capital Reserve Fund and $40,000 into the Transportation Reserve Fund.   She further moved that we recommend that the town create a Future Tuition Fund and move $100,000 from the General Fund into the new fund.  Andy seconded the motion.  The motion passed.

Lauren moved that we approve the School District warning for the Annual Meeting, March 3rd, 2009.  Gussie seconded.  The motion passed.

We signed the Director’s Report for inclusion in the Town Report.

Gussie will attend the Pre-Town meeting on Feb 25th and Andy will attend if possible.  Lauren regretfully will be out of town on that date..

The meeting was adjourned at 11:28 am.

Respectfully submitted,

Andy Reichsman

Pay Orders:       none

Future Board Meetings:  Monday February 9th at 6:00pm, Monday March 9th at 6:00pm.

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal,

The meeting was called to order at 9:04 am.

At 9:04 Lauren moved that we go into Executive Session to discuss a student.  Andy seconded.  The motion passed.

We left Executive Session at 9:30 am.  No action was taken.  Francie will continue working to support the student in question.

Andy moved that we use $17,500 from the general fund to reduce the amount the taxpayers have to raise.  Gussie seconded the motion.  The motion passed.

Lauren moved that we recommend to the taxpayers that we transfer $50,000 from the general fund to the capital improvement reserve fund.  Andy seconded the motion.  The motion passed.

Gussie moved that we recommend to the taxpayers that we transfer $40,000 from the general fund to the bus reserve fund.  Andy seconded the motion.  The motion passed.

Andy moved that we recommend a 2010 school budget in the amount of $2,105,216.32.  Lauren seconded the motion.  The motion passed.

The meeting was adjourned 11:18am.

Respectfully submitted,

Andy Reichsman

Pay Orders:       1/16/09            $43,057.37

Future Board Meetings:  Monday January 26th at 10:00am, Monday February 9th at 6:00pm, Monday March 9th at 6:00pm.

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal, , Wendy Houlihan – WCSU Superintendent, from 6:40 to 6:55pm Mikaela Simms and Ajenai Hampton, members of the public.

The meeting was called to order at 6:10 pm.

Lauren asked that the Board acknowledge the loss of a beloved MES graduate, Jesse Lopata.  We all paid tribute to Jesse’s incredible intelligence and creativity.

At 6:17pm Lauren moved that we go into Executive Session to discuss a student.  Gussie seconded the motion.  The motion passed.  We left Executive Session at 6:30pm.

A decision was made to advise Francie that, on the basis of T16, section 1075, she advise a Marlboro resident requesting to enroll a student at MES that she needs to establish legal guardianship of the child before the student can be enrolled.

Lauren moved that we go into Executive Session at 6:40pm to discuss a student matter.  Gussie seconded the motion.  The motion passed.  We left Executive Session at 6:55pm.

No action was taken.

We reviewed the 2010 budget.  One issue had to do with cola (cost of living increase) and coordinating our cola with the town’s cola.  Andy will speak to Gail MacArthur about it.

Lauren moved to exempt Marlboro from the state/federal lunch program for the 2009-2010 school year as per 16VSA Section, 1264 and 1265.  Andy seconded the motion.  The motion passed.

Lauren moved that we accept the minutes of December 8th, 2008 with minor grammatical changes.  Gussie seconded the motion.  The motion passed.

At 8:40pm Lauren moved that we go into Executive Session to fill out the Board’s WCSU Superintendent Evaluation form.  We left Executive Session at 9:00pm.

Gussie requested information on the capital improvements database.  Francie said that Gail Chaine and her will prepare an update for the February meeting.

It was noted in passing that Monday, January 26th is the deadline for filing nominating petitions to the Town Clerk.

It was also noted that Monday, Feb. 2nd, is the deadline for warning the annual meeting.

Respectfully submitted,

Andy Reichsman

Pay Orders:       12/19/08        $194,839.79
1/2/09        $  62,867.79

Future Board Meetings:   Budget meeting, Wednesday, January 21st at 9:00am; Monday February 9th at 6:00pm, Monday March 9th at 6:00pm.

Marlboro School Board Meeting
Principal’s Report
Monday, January 12, 2009

Student Learning
Winter Workshops/Winter Sports
From last week’s Friday Notes  “Today in David’s room it looked like show and tell as students sorted through a variety of items to find out where they were made.  Out of 25 objects that Erik brought in, 10 came from China – a common statistic these days.  The Junior High is digging into the Civil War.  Judy’s students are beginning their study of the arctic.  Erica’s class is learning about soil in two very different places – Vermont and Haiti.   And, in kindergarten, there are bodies everywhere!  The kids will soon be experts on the different body systems.”

Buildings and Grounds
Heating system continues to be a quandary as we deal with Johnson Control and Sandri’s – In fact, Sandri’s is here right now!

Finance/Accounting
Special Ed audit of FY 05 – no further info on our appeal of repayment requirement

Enrollment/Staffing
Enrollment – 78
New student starting Friday
Possible new 7th grade student – residency issues
Staffing – kindergarten SpEd assistant resigned as of 12/09

Informational items
After School fundraiser – January 23 Contra Dance

Windham Central Supervisory Union
“WCSU will provide member districts with the leadership and resources to ensure a strong education system for all students”
Marlboro Elementary School
Superintendent’s Report 1-12-09
Student Learning
Vermont will join with New Hampshire, Maine and Rhode Island in a regional project focused on transforming secondary education.  The project will be funded by the Bill and Melinda Gates Foundation, and the Nellie Mae Education Foundation.  I look forward to learning more about this, with hope that it will be well designed to really make a difference.
Finance:  In case you have not seen it, I’ve attached the Tax Commissioner’s letter to the Legislature, in which he urges them not to accept his recommendation for an $.85 education tax rate.
VEHI has announced that health care premiums will not increase for 2009-2010, but the average dental care premium will increase 4.5%.
Human Resources:
The superintendent evaluation process will take place at board meetings in January, with the results (by Board) sent to Rich by February 1 for compiling.
Matt Martyn is in the process of detaching us from Learning Networks, the company which has provided host services for our Firstclass email and web pages.  We will be hosting Firstclass ourselves now, due to various concerns we have had with our service from Learning Networks.  The new email addresses will be simplified thanks to our new domain name : WCSU46.org
My email will be whoulihan@wcsu46.org, and all staff emails will follow that same pattern.  While emails sent to the old addresses will be automatically forwarded to our new domain at this time, we expect to be completely converted to the new system by the end of January.  Matt has spent enormous time planning this changeover, working double time to be sure back-up systems are in place, and developing a process that will cause as little angst as possible—although there is bound to be some angst!
WCSU Executive Committee Meeting:  7:00 January 28, 2009 WCSU office.
WCSU Reorganization Meeting March 25, 6:30 Marlboro

Place students at the center of decision-making                                                                                                                                                                           Build trust and respect by acting ethically, transparently, and with integrity                                                                                                                                 Operate as a community of learners, committed to developing the skills and capabilities of all                                                                                     Collaborate, share and seek creative solutions

COMMISSIONER’S OFFICE

December 29, 2008

Honorable Gaye Symington
Speaker of the House
State House
Montpelier, Vermont 05609

Honorable Peter Shumlin
President Pro Tempore
State House
Montpelier, Vermont 05609

Re:  Attached Technical Addendum

Dear Hon. Gaye Symington and Hon. Peter Shumlin:

Attached is a Technical Addendum to my letter to you of December 1st.  I have crafted the attached in order to forestall any further waste of taxpayer funds on an inconsequential legal action sponsored by the Vermont School Boards Association. As you know and as reaffirmed in the Addendum, the Tax Commissioner does not set statewide property tax rates. It is the Legislature that determines these rates and only the Legislature can offer local school boards any certainty regarding rates to guide them during their budget deliberations.

However, while I make the attached recommendation as a technical matter, I urge you not to accept it. It is a fiscally unsound public policy choice that would result in a $31.2 million property tax increase at a time when Vermonters are struggling to cope with a severe recession.

Consider the following structural realities:

1.    Vermont, the nation and foreign economies currently suffer the effects of a recession with experts claiming that the worst is yet to come. Unemployment is on the rise. Retirement funds and family savings have seen 40% to 50% drops as equity markets decline while short term savings rates are near zero. Housing appreciation, at best, is stalled. In this deteriorating economy, increased property taxes only exacerbate the struggles of Vermont households.

2.    The fiscal 2010 current law operating statement reveals a 2 cent reduction opportunity in statewide school property tax rates, but results in a $31.2 million property tax increase, even with the benefits of income sensitivity factored in. I think you’ll agree that in these times, Vermonters will not welcome, nor should they, a $31.2 million increase in property taxes. Given the fiscal 2010 increases in equalized grand list values and the recession’s effects on other education fund revenues, under current law the property tax is the default provider of support for increases in education spending. This means that the property tax will bear the burden of the Education Department’s projected 6.1% increase in per pupil spending.

3.    Over the past 5 years, Vermont’s primary and secondary school system has experienced a spending expansion funded primarily by property tax increases. Assuming the fiscal 2010 current law projections, spending from the education fund will have increased by $319.7 million since 2005. This increase represents an annual growth rate of 5.4% and includes a per pupil education spending growth rate of 6.2% annually. During this same period, property taxes will increase by $268.1 million, net of income sensitivity, which represents an annual growth rate of 7.2%. The remainder of the increase is covered primarily by increased sales taxes and transfers from the general fund.

4.    According to Governing Magazine’s most recent annual rankings, Vermont’s primary and secondary school system is among the best funded in the nation. We rank 3rd in spending per pupil (40% above the national average), 2nd in pupil teacher ratio (31% better than the national average) and 2nd in the percentage of personal income spent on K-12 education. Vermont Department of Education data reveals that while Vermont’s school enrollment has dropped by almost 10,000 students since 1997, school staffs have increased by 3,500 positions, or 22%.

5.    In fiscal 2009, public services funded by the general fund have undergone severe budgetary reductions with more likely when the legislature convenes. These reductions have included the elimination of hundreds of positions. At the same time, education spending has been spared rescissions by the Governor and the Legislature. For fiscal 2010, additional cutbacks in general fund appropriations are anticipated with some projections at 8% less relative to 2009 levels. Yet current law education fund projections show no such restraint; in fact, they call for spending increases of near 5% and 6.1% per pupil.

It is understandable, though hardly laudable, that the Vermont School Boards Association would fight to preserve their privileged financial position. Given the complexities of Act 68, they make it sound as if a 2 cent reduction is good news to property tax payers. Yet, as we’ve seen these past years, even though property tax rates go down, tax bills go up to cover their significant spending increases. In some school districts, members of the Vermont School Boards Association are floating budget increases of 11% (Barre), 7.9% (Burlington), 7.7% (Stowe) and 4.9% (Rutland).

In the context of today’s economy, the financial pressures faced by Vermont’s citizens and their public servants funded by the general fund have increased severely. Yet, those funded from the education fund seek immunity from our economic woes.  Vermont’s best in the nation spending on K-12 education provides a very reasonable basis to ask the education lobby to temper their exuberant self-interest and to work with others to find a more balanced response to Vermont’s current economic and fiscal concerns.

Finally, the urgency expressed by the VSBA relative to the school budgeting process is without basis. In only one of the last four years has the Legislature set tax rates equal to those I’ve recommended, and the dates of passage were generally well after town meeting day at 2/14/05, 5/25/06, 6/11/07 and 6/2/08.

Sincerely,

Tom Pelham
Commissioner of Taxes

APPROVED

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal, Frank Rucker – WCSU CFO, Abby Dillon – WCSU Special Education

The meeting was called to order at 6:10pm.

We met with Frank Rucker and Abby Dillon from the SU to review both the SU 2010 budget and Marlboro’s 2010 budget.  There were no major issues regarding either budget.

Lauren moved that the Marlboro School District participate in the WCSU IRS 403B plan. Andy seconded the motion.  The motion passed.

At 7:50 pm, it was moved that we go into Executive Session to discuss a Supervisory Union personnel matter.  We left Executive Session at 8:02pm.  No action was taken.

Lauren moved to accept the minutes of October 13th, 2008.  Gussie seconded.  The motion passed.

We adopted the Animal Dissection Policy; code G13.

We adopted the Substitute Teachers Policy; code D6.

We adopted the Student Records Policy; code F5.

We adopted the Student Tobacco Prohibition; code E8.

We adopted the Marlboro Tuition Policy.

We set up a salary negotiation with the teachers for Dec. 1st at 3:30 pm.

Lauren moved that we allow Francie to use her Professional Development benefit towards travel and accommodation to the CES conference, not to exceed $800.  Andy seconded.  The motion passed.

Principal’s report, see below.

There was no Supervisory Union report as the budget review was the only SU participation.

Meeting adjourned at 9:10pm.

Respectfully submitted,

Andy Reichsman

Pay Orders:           10/24/08        $   62,985.43
11/7/08        $ 225,301.32

Future Board Meetings: Monday December 8th at 6:00 pm.

Marlboro School Board
Principal’s Report
November 10, 2008

Student Learning
Coalition of Essential Schools Fall Forum presentation on “less is more”
Consideration of full day kindergarten

Finance/Accounting
Consideration of budget for next year

Enrollment/Staffing
Enrollment – 81 (after Nov 11)
Staffing – no change

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal, Wendy Houlihan – WCSU Superintendent,

Meeting called to order at 6:03pm.

Lauren moved to accept the minutes of September 15th, 2008.  Gussie seconded.  The motion passed.

Principal’s report, see below.

Supervisory Union report, see below.

Policy work:  We considered the Animal Dissection Policy; code G13.  Andy moved that we warn the policy.  Gussie seconded.  The motion passed.  The policy will be warned on October 14th to be adopted at our next meeting.

We considered the Substitute Teachers Policy; code D6.  Andy moved that we warn the policy.  Gussie seconded.  The motion passed.  The policy will be warned on October 14th to be adopted at our next meeting.

We considered the Student Records Policy; code F5.  Lauren moved that we warn the policy, amended regarding directory information.  Andy seconded.  The motion passed.  The policy will be warned on October 14th to be adopted at our next meeting.

We considered the Student Tobacco Prohibition; code E8.  Gussie moved that we warn the policy, with the addition of “school buses” in the definition of school property.  Andy seconded.  The motion passed.  The policy will be warned on October 14th to be adopted at our next meeting.

We reviewed the Acceptable Use of Electronic Resources and the Internet; code G11.

The Marlboro Tuition Policy will be posted as of October 14th, to be adopted at our next meeting.

Meeting adjourned at 8:25pm.

Respectfully submitted,

Andy Reichsman

Pay Orders:           9/26/08        $   94,928.12
10/10/08        $ 117,199.47

Future Board Meetings: Monday, November 10th at 6:00pm; Monday December 8th at 6:00 pm.

SU Meetings:  Oct.22nd, 7:00pm Jamaica School WCSU Executive Committee; Oct. 29th 5:30pm West River Grille Newfane WCSU retreat,

Marlboro School Board
Principal’s Report
October 13, 2008

Student Learning
Science NECAP scores – grades 4, 8 Spring 2008
NECAP testing in progress
Junior High – wood-fired oven project
5/6 – moving from all class geometry unit into individualized math program
3/4 – garden stand; connection with Haitian school
Primary – study of mammals; classroom pet
Kindergarten – butterflies
October 22 – early release day; all staff meeting and LASW

Policy or Regulation Implementation
Sent out Friday Notes (2-14-08) regarding HQT status (two JH teachers not HQT in one class each, Spanish teacher not HQT in 3 classes)

Buildings and Grounds
Francie attending VPA workshop on Facilities Management – Gail’s binder
Clearing of area next to soccer field

Finance/Accounting
Over budget for classroom materials for 3rd/4th – math curriculum materials
After School update

Enrollment/Staffing
Enrollment – 82
•    Returning student in JH
•    Exchange student for 2 months in JH
Staffing – no change

Informational items
MSA support for sound system, maps, swing set, and garden tools
Winter Workshops from Medicaid carryover funds
Marlboro College work-study students
Internet access in Marlboro?
Early Education Collaboratives with Meetinghouse, Timson Hill, and Rock River
Implementation of WCSU teacher supervision and evaluation plan
Windham Central Supervisory Union
“WCSU will provide member districts with the leadership and resources to ensure a strong education system for all students”
Marlboro Elementary School  10/13/08
Superintendent’s Report
Student Learning/Curriculum/Instruction
At its September meeting, the administrative team examined the first round of information provided by the Measures of Academic Progress, a formative assessment which many of the SU schools have chosen to implement this year.  It is aligned with the Vermont standards, and it provides information for teachers in a very timely way for them to make instructional decisions for the benefit of students.  Our next step is to support the collaborative conversations between groups or teams of teachers, and their implementation of instructional strategies that will help students make the best progress in reading, wiring and math.  Leland and Gray has also implemented the science portion of the MAPS assessment.  Schools will be using the afternoon of October 22 for the examination of student work or assessment data in these learning conversations.
Policy/Regulation/Finance
I have attached a copy of the Act 82 information, as much as is now known, for you.  Marlboro is in the pool of school districts subject to the two votes if the 2010 budget exceeds the maximum inflation rate.  The DOE will inform districts in November or December of what that rate is, and what your “threshold” of spending will be for 2010.
Attached is the model Animal Dissection policy that all schools are required to have in place.
WCSU
October 22, Executive Committee meeting to discuss compensation of WCSU employees:  7:00 Jamaica Village School
October 29, Administrator/Board retreat to develop strategic goals.  West River Grille, starting at 5:30 p.m..  Please let Ruthann know if you will be attending.
December 10:  WCSU Board of Directors at Brookline Elementary School, 7:00.  Budget vote
Place students at the center of decision-making                                                                                                                                                                           Build trust and respect by acting ethically, transparently, and with integrity                                                                                                                                         Operate as a community of learners, committed to developing the skills and capabilities of all                                                                                     Collaborate, share and seek creative solution

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal, Wendy Houlihan – WCSU Superintendent,

Meeting called to order at 6:05pm.

We discussed Board member use of e-mail with Wendy.  We decided not to initiate a blog.  We will use e-mail for informational purposes and not to deliberate issues.

Wendy presented her WCSU report.  See attached below.

Lauren moved to accept the minutes of July 16th, 2008.  Gussie seconded.  The motion passed.  Lauren moved to accept the minutes of July 28th, 2008.  Gussie seconded.  The motion passed.

Francie gave the Principal’s report.  See attached below.

Lauren moved that we pay our building engineer for the additional 30 hours of work he did this summer.  His contract called for 200 hours in the summer but we budgeted 300 hours so this is not an increase in our budget but is above the contract figure, which stated the 200 hours figure.  Gussie seconded the motion.  The motion passed.

We will review the structure of that contract during budget season.  Regarding this year, we accept that this position will entail up to 40 weeks instead of the 37 we budgeted.

Meeting adjourned at 8:37 pm.

Respectfully submitted,

Andy Reichsman

Pay Orders:           8/1/08        $    9,554.47
8/15/08        $  43,492.30
8/29/08        $123,804.46
9/12/08        $  42,665.48

Future Meetings:  Monday, October 13th at 6:00pm; Monday, November 10th at 6:00pm; Monday December 8th at 6:00 pm.

Marlboro School Board
Principal’s Report
September 15, 2008

Student Learning
MES learning together (Professional Learning Community) August 20-21
Beginning of year assessment to plan for instruction
JH – early stages of planning for solar panels for school

Policy or Regulation Implementation
WCSU Teacher Supervision and Evaluation Plan

Buildings and Grounds
Playground structure completion
Summer work and revision of building engineer contract
Summer work – additional 30 hrs  ($30x$14/hr  $420)
Contract – increase from 37wks/yr plus 200 summer hours
to 42wks/yr  (additional $2100)
continue 200 summer hours (~20 hrs/wk) with planning in June for summer work that may go beyond the 200 hours

Finance/Accounting

Enrollment/Staffing
Enrollment – 80
Exchange student in JH October 7 – December 5
New Hire
John Donaldson – One-on-one assistant in kindergarten

Superintendent’s Report

Windham Central Supervisory Union
“WCSU will provide member districts with the leadership and resources to ensure a strong education system for all students”
Marlboro Elementary School  9/15/08

Student Learning/Curriculum/Instruction                                                                                                             During the summer, teachers worked with Janine on K-6 math curriculum, and with Tina on writing.  That work will continue during the school year.   Tina and Janine have sent a professional development calendar out so everyone can see the schedule of meetings and plan for the year.
All teachers and administrators spent Monday, August 25,  with Bruce Wellman, learning skills to facilitate learning conversations between colleagues that are focused on student work and teacher practice.  Bruce is an award winning author, and a presenter who works with schools around the country and Canada, but he is first and foremost a teacher.  He modeled practices that are immediately transferable to the classroom as well as to adult team meetings or faculty meetings.
At the administrators’ retreat on Monday, August 18, the team decided to continue work on our goals to develop better understanding about roles and responsibilities,  to clarify essential learnings and develop common assessments,  and to implement and then revise (where necessary) the supervision and evaluation plan.                                                                                                                                                             Policy/Regulation
The WCSU Policy committee met on. September 10, to examine potential newly required policies.  Minutes from the meeting will be out by tomorrow.  Please let me know if you find an area where a policy might be helpful, and I will take that back to the WCSU Policy Committee for discussion.
Finance
Brad James (DOE) just sent the cash-flow information, and it is attached.  Frank also sent it out to Board Chairs via email tonight.
Frank also put a bid out for heating oil, and that bid came in at $3.69/gallon from Irving Oil.  WCSU burns approximately 2300 gallons.
Human Resources                                                                                                                                               Thanks to the wonderful work of teachers Julie Dolan, Marcia Wells, Janet Hamilton, Tammy Bates, Rachel Boyden and Keith Lyman, and administrators Susan Mach, Deborah Leggott, Roberta Stradling, Steven John and Laura Hazard, we have a new teacher Supervision and Evaluation plan for use across the supervisory union.  You might recall that this was one of the administrative team’s goals set last August. We are all very excited about the new plan.  As with any significant change, we will gather feedback after its first year of implementation to determine whether revisions need to be made to the plan for the next year.  Ruthann has sent the plan to all Board members for your information.
We also now have a Performance Review plan for para-educators, something that has been sorely lacking.  Over the summer, we have made some progress on revising (or creating in most cases) job descriptions, and we will continue this work over the coming year.
Matt Martyn, Systems Administrator, has been very busy working on various issues in our technical systems:    PowerSchool, SPED DOC, First Class (including researching new options for hosting) MAP Testing, Datateam (business office program).  Additionally, he has developed a relationship with an academic software provider, developed an asset tagging and inventory system and developed a purchasing plan for Special Ed and general office purposes.
WCSU Strategic Planning                                                                                                                                                Board members from Brookline, Dover, Jamaica, Leland and Gray, Marlboro, Newfane, Townshend, Windham and Wardsboro, along with the central office administrators, met for a day of strategic planning on Wednesday, August 27.  Working toward a strategic plan, the Executive Committee had approved core values last August, and brainstormed vision ideas last January.  Wednesday’s wonderful work built on that earlier work.  As a result of thoughtful, collaborative conversations, the team developed (and the Executive Committee approved) a mission statement and vision statement.  The team also began the process of brainstorming areas for strategic goals.  You’ll see the new mission statement above.  The WCSU vision is as follows:
“The collective effort of our WCSU school community is dedicated to creating and sustaining programs that result in all students being engaged, enthusiastic and successful lifelong learners.”
We will continue the work at the Board/Administrator retreat in October.  Dates for that meeting and the WCSU meetings for the year are attached.
Place students at the center of decision-making                                                                                                                                                                           Build trust and respect by acting ethically, transparently, and with integrity                                                                                                                                         Operate as a community of learners, committed to developing the skills and capabilities of all                                                                                     Collaborate, share and seek creative solutions

School board meeting 7/28/08  APPROVED

Attending:  Lauren Poster – chair, Andy Reichsman – vice chair, Gussie Bartlett – Sec’y, Francie Marbury – Principal, Wendy Houlihan, WCSU Superintendent;
members of the public:  Donna Hawes, Maddie Hawes, Richard Hawes, Laura Hunter, Linda Peters, Bradley Poster, Craig Hammond, Liz Vick, Catharine Hamilton, Barry Nelson, Rose Watson, Donald Sherefkin, Celia Segar, Tim Burns.

Meeting called to order at 5:30pm.

Lauren provided a brief history of the decision-making regarding the color choices for the building.  She pointed out that it is not the school board’s responsibility to make such a choice but that the way the choices were made was a mistake.  Speaking for the board, she apologized for that.  She made a suggestion that by darkening the Junior High portion of the building to a gray along the lines of a color you would find on a Vermont barn (which would cost about $1200.00), the tri-color scheme would work much better.

Donald Sherefkin gave a slide presentation showing a few ideas for modifications to the paint job and explanations for the ideas presented.

The floor was opened to the public.

Donna stated her opinion that this should have gone through a committee process.  She expressed concern that beyond the current issues, we may have trouble down the road – when we next paint – with the dark color.  She felt we need a neutral color to satisfy a cross-section of the diverse Marlboro population.  She pointed out that the school is the largest town asset; it is on Route 9 and so on display to passersby, so it represents the town.

Donald talked about the yellow color as a welcoming color, being at the entrance of the school and referred to yellow as a traditional Vermont house color.

Rose felt that there is a deeper issue here.  There was a process, with public input and that we stopped the project midstream.  What message does that send?  We have installed people with power that we felt were capable and they proceeded; are we going to now stop them in their tracks? What does that say about future projects?

Lauren responded saying that the process wasn’t played out to the end, that because of unavailable colors and other reasons, the process really didn’t happen as it should have.

Barry Nelson said that there is no way to go back.  What do you do to fix a mistake?  You can rectify it or live with it.  With paint, there are things we can do.  He agreed with Lauren’s concept of darkening the Junior High portion of the building.

Liz Vick felt spending around $1200.00 was appropriate to address the problem, but not much over that.

Gussie suggested we paint the administration portion of the building white with plum trim.  Donald retouched a photo to represent that scheme.

Mattie felt the building should be all one color.  She says some kids are embarrassed about the colors of the building.

Bradley Poster felt that the paint job should stay just as it is.

Catharine Hamilton asked how much had been spent to date.  Lauren stated that of the approximately $25,000.00 called for in the contract, about half had been paid to date and that we own 10 gallons of the yellow paint.

Celia asked Francie if there was something better she could imagine using the $1200.00 for, along the lines of educating children.  She felt there was too much focus on what the building looked like.  She wished the people who weighed in on this issue would join Parents and Friends of MES or participate in school life in other ways.

Laura Hunter felt that these were unreasonable colors, too flamboyant.  Not everyone in Marlboro cares for flamboyance.  She felt that townspeople should expect such a process to be done in a reasonable way and it wasn’t.  So a reasonable solution seems appropriate.

Linda Peters pointed out that the folks in the Town Office have received a lot of comments from people stopping by the office to complain about the colors.

Dan MacArthur wrote a letter and asked that it be read at the meeting:

To whom it may concern, relative to the new school paint job:

My comments relate to the school, the colors, what people may think as they drive by the school and the conclusions they may draw.

As I travel around the state, the country and the world I try to be aware of small schools and how they present themselves. Some may remember a small school on the other side of Keene, on Route 9 by a lake, which is now by-passed by a new highway. Sometime in the seventies or eighties they built a school that looks like a choo-choo train and painted it wonderful bright colors. I always loved this school because I felt that the community wanted the kids and the public to think that education would be fun, that it would be interesting, that it would be creative and that it would be vibrant. I draw these same conclusions about schools everywhere I go- the brightly colored schools look like interesting places to learn.

The Marlboro School was painted it’s previous colors while I was  on the School Board but I never liked them. The institutional green is a drab and boring color and connotes, to me, drab and boring . Who amongst us would want our kids to be in a school whose public presentation is drab and boring?

With it’s new set of clothes the school looks vibrant  and creative- exactly the way I would like to think that the inside is functioning.  My 2 cents,… Dan MacArthur.

Nora Wilson asked that her feelings be stated in the meeting.  She said that we vote to impeach Bush, to protest the war and such things are done on the basis of ethical and moral considerations, and that they do not represent everyone in town.  The painting of the school has no moral or ethical dimension, so why not placate that population of the town that regularly loses out in the political battle – let them win for a change.

Lauren stated that she felt it wasn’t that simple, that many so called liberals weren’t particularly happy with the colors and that many of the conservatives in town would probably want the solution that cost the least amount of money, which would mean leaving the colors as they are.

A straw poll indicated that 4 people wanted the building to be a single color, 4 people wanted the building to stay as it currently is painted and 1 person wanted the violet changed to gray, as brought up by Lauren.  (it seemed that school board members chose not to participate in the straw poll, which would have changed the results to a degree).

Rose expressed the opinion that taking action based on comments from people walking into the Town Office to complain was ill advised.

Craig expressed his belief that we should proceed without spending too much money – $1200.00 was OK, but not too much more.  Catharine agreed with that sentiment.

At that point, Lauren ended the public portion of the meeting and invited people to stay to observe the School Board making their determination.  Everyone headed outdoors to look at the colors in reality and further discussion ensued in small groups; during these conversations, some other thoughts arose.

Andy moved that we paint over the violet sections of the building to the plum color that was used on the tall, pointy section of the building and that we paint the administration portion of the building (currently yellow) to match the current color of the front of the outback (sage color).  If that sage color were to be found unsatisfactory, we would paint the administration section plum as well.  Gussie seconded the motion.  The motion passed.

Upon completing the vote, Richard Hawes volunteered to obtain a gallon of the sage paint and use it to paint a portion of the administration section of the building to see how it looks.

The meeting was adjourned at 7:42pm

Respectfully submitted,

Andy Reichsman

Pay Orders:       7/18/08        $28,674.89

Future Meetings:  Monday, September 15th at 7:00pm.